Siemens Careers

Team Assistant

Singapore, Singapore
Internal Services

English (UK)

Job Description

What are my responsibilities?

        Provide secretarial and administrative support to team in daily operational activities to facilitate smooth running of the department

        Manage and maintain activity calendar

        Support and assist in coordinating appointments, meetings, team events, external customer visits and visits from Siemens HQ & regional offices, hotel booking, F&B, mail distribution, support for pantry supplies etc.

        Generate reports using Excel and Powerpoint

        Travel management and arrangement including flight booking, visa, hotel, car rental, airport transfer

        Checking/verification travel expense claim, monthly expense claim, leave in Nexus

        Personnel (Hire/Cessation)

        Creation/Deletion of user account

        Infrastructure setup and co-ordination for new hire (workstation, notebook, phone, staff card, email, network access

        Cessation handover

        Prepare minutes of meetings for Sales meetings, BU/Dept meetings and any adhoc meetings as required. Responsibility for specific projects or tasks – (internal) staff welfare & benefits, condolence wreath / (external) Spodom approval for corporate gifts to customers e.g. dinner & dance, mid-autumn festival, CNY hampers

        Raise PR to 3rd party vendors for purchases such as IT equipment/peripherals & software, market research reports, business cards, etc

        General administration e.g. filing, verification of suppliers’ invoices, postal mails, etc.

        Understanding of company policies to ensure that documentation and processes comply with office procedures, corporate policy/guidelines and governance

What do I need to qualify for this job?

  • Degree holder
  • Proficiency in Excel and Powerpoint
  • Ability in taking short-hands or notes ,  minutes of meetings
  • Pleasant disposition and outgoing personality
  • Committed to work

Job ID: 103798

Organization: Building Technologies

Experience Level: Mid-level Professional

Job Type: Full-time

Can't find what you are looking for?

Let's stay connected

Can't find what you are looking for?