as the first point of contact between colleagues and the CFO with
responsibility to screen and answer phone calls. Also responsible
for taking detailed messages, provide written correspondence and answer
in the preparation of documents and as required take meeting minutes and
follow-up to ensure close of action items.
for making travel arrangements including booking flights, reserving
hotels, registering for meetings and seminars, and car rentals etc.
with senior management from both within and outside of the company.
coordinate and schedule meetings and conferences including global dial
in and web meetings. Manage the Supervisor’s calendar and schedule
meetings at times that work best. Also responsible for reminders
of upcoming meeting dates with time and location.
the Supervisor’s expenses.
and draft yearly management calendar.
general clerical duties to include but not limited to: photocopying,
faxing, mailing, and filing.
hard copy and electronic filing system, assist the Supervisor to manage
the signing process.
duties as assigned.
motivated, self-starter, results driven, with the ability to demonstrate
problem solving and decision making skills.
degree or above with a min. of 8 years of related experience
English capability (read, write, speak), German speaking a plus
with Microsoft Excel, Word, Outlook, and Power Point
possess the highest degree of ethical standards and be able to deal with
highly sensitive and confidential data
professional presence with exceptional sound communication skills.
to manage conflict, excellent planning, organization and time-management
Job ID: 104226
Organization: Executive Office
Experience Level: Experienced Professional
Job Type: Full-time