Siemens Careers

DOCUMENT CONTROL & TEAM ADMINISTRATION

Riad, Saudi Arabia
Engineering

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English (UK)

Job Description

Context

Project

Riyadh Metro Project, Transit System part of the BACS Consortium

Company

Siemens

Location

Riyadh

Duration

From April 2019 to August 2021



Overall responsibility / Mission

The Document Controller and Team Administrator manages and provides copies of the correct baseline of documentations for the Installation and for the T&C teams, follows up on submission to the customer and supports the Installation and Testing managers on collecting and compiling reports. Further tasks are supporting the project management of Signalling (SIG) and Customer Information Systems (CIS) in their daily activities with respect to reporting, minutes of meetings and managing team and project assets.



Measurement of success


  • Updated set of documents for Installation and for T&C works
  • Updated and aligned schedule on document deliveries from onshore and from offshore
  • Copies of site document available on time for engineers and technicians
  • Installation and Testing Protocols collected and compiled
  • Minutes of Meetings archived and submitted via Aconex Document Management System to the parties on time
  • Timesheets of employees and third party approved on time and archived
  • UpToDate list of team and project assets






Objectives / main activities

  • Manage and organize submissions of onshore documents
  • Align on submission of offshore documents with the offshore document management
  • Maintain a baseline of the documents relevant for the installation team and for the testing team
  • Provide updated copies of the baseline documents to the technicians and engineers
  • Collect test protocols from the site teams and compile them for the installation and for the testing manager as input for creating the reports
  • Attend meetings with the customer and compile minutes of meetings and submit on Aconex documentation system to the involved parties
  • Collect timesheets of the employees and of the subcontractors. Ensure timely approval through management, archive and align with the subcontractors to ensure consistency in the records
  • Track all the assets of the team and of the project, such as cars, telephones major tools



Reporting line / functional manager

Function reports to:

Head of Project Management Office



Main Interfaces

Transit Systems

Project Management Office, Installation Manager, T&C Manager, Site Manager, Overall Document Control, Offshore Document Control

External

Copy shop

BACS

na

RMTC

Installation Team, Testing Teams

RDA

 NA





Knowledge / Qualification

    Business Administration or equivalent studies

    Experience in document management

    Team work mentality and eagerness to learn and grow within a multicultural environment

    Good communication skills, first reporting experience

    Solid IT skills, MS Office package PowerPoint, Excel and Word


Job ID: 106794

Organization: Mobility

Experience Level: Experienced Professional

Job Type: Full-time





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