Project Coordinator Grand Rapids

Job Description

Project Coordinator
 
I.          Basic Function
 
This position works closely with the Operations Manager and Project Managers within SBT (BAU, FIS, SES).  The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes.  Coordinators also act as the HUB on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and act as the alternate point of contact for customers in order to help ensure overall customer satisfaction.
 
II.         Essential Duties
 
Manage the new booking process, ensure booking package is complete. Support PM with directed duties pertaining to projects.  Prepare customer training documents. Act as liaison between Customers, PMs, Specialists, Sales Executives, Engineering and the FBA Staff. Track and process billing approvals, distribution, and vendor submissions.  Collect and communicate required documentation to facilitate payment. Obtain transmittals and receipts for transfers.
 
Create purchase requisition for Subcontractors from finalized subcontractor price & scope. Set up subcontractor in BOM,
assign network, network activity and delivery date.  Monitor monthly claims to ensure Operations Manager approval, submit for processing. Verify specialist timesheet submissions for approval through month end.  Assist with Month End Close for PMs.  Ensure all jobs are reviewed and claims are processed in Audit Report. Review PM Milestone sheets and update Project Milestones in SAP during month close.  Monitor all closed jobs; ensure all are billed 100%.  Run automated TECO process at the POC level.  Partner with Solutions to Service Turnover Coordinator.
 
Administer Financial Reporting for OMs and PMs including Good Receipts and Monthly Cost center Comparison Report.
Manage Sales to Ops and Solutions to ServiceTurnover, schedule weekly meetings, prepare agenda for projects to be turned over, ensure appropriate approvals. Process claims, make adjustments in SAP, provide PMs with project documentation upon completion.
 
Coordinate and attend Operations meetings.  Coordinate Employee Satisfaction Events for the Operations Team.  Manage each Divisions Travel/Training costs.  Project filing. Other duties as assigned.
 
III.        Knowledge, Skills & Abilities
 
HS diploma or equivalent required. 1-2 years of vocation/technical training or an Associates degree may be required. Specialized skill training/certification may be required.  Demonstrates leading-edge or extensive knowledge in a specialty area and of tasks and responsibilities.  Typically, 8+ years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above.

  • Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States. 

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Job ID: 181213

Organization: Smart Infrastructure

Company: Siemens Industry, Inc.

Experience Level: Early Professional

Job Type: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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