I. Basic Function
This position works closely with the Operations Manager
and Project Managers within SBT (BAU, FIS, SES). The goal of the position is to
allow Project Managers and Supervisors to focus on job execution, while ensuring
implementation of our core business processes. Coordinators also act as the HUB
on all projects ensuring they move smoothly through all Project Milestones, keep
a focused attention on document control, project close out, and act as the
alternate point of contact for customers in order to help ensure overall
II. Essential Duties
Manage the new booking process, ensure booking package is
complete. Support PM with directed duties pertaining to projects. Prepare
customer training documents. Act as liaison between Customers, PMs, Specialists,
Sales Executives, Engineering and the FBA Staff. Track and process billing
approvals, distribution, and vendor submissions. Collect and communicate
required documentation to facilitate payment. Obtain transmittals and receipts
Create purchase requisition for Subcontractors from
finalized subcontractor price & scope. Set up subcontractor in BOM,
assign network, network activity and delivery date.
Monitor monthly claims to ensure Operations Manager approval, submit for
processing. Verify specialist timesheet submissions for approval through month
end. Assist with Month End Close for PMs. Ensure all jobs are reviewed and
claims are processed in Audit Report. Review PM Milestone sheets and update
Project Milestones in SAP during month close. Monitor all closed jobs; ensure
all are billed 100%. Run automated TECO process at the POC level. Partner with
Solutions to Service Turnover Coordinator.
Administer Financial Reporting for OMs and PMs including
Good Receipts and Monthly Cost center Comparison Report.
Manage Sales to Ops and Solutions to ServiceTurnover,
schedule weekly meetings, prepare agenda for projects to be turned over, ensure
appropriate approvals. Process claims, make adjustments in SAP, provide PMs with
project documentation upon completion.
Coordinate and attend Operations meetings. Coordinate
Employee Satisfaction Events for the Operations Team. Manage each Divisions
Travel/Training costs. Project filing. Other duties as assigned.
III. Knowledge, Skills & Abilities
HS diploma or equivalent required. 1-2 years of
vocation/technical training or an Associates degree may be required. Specialized
skill training/certification may be required. Demonstrates leading-edge or
extensive knowledge in a specialty area and of tasks and responsibilities.
Typically, 8+ years of successful experience in area of responsibility and
successful demonstration of Key Responsibilities and Knowledge as presented
Applicants must be legally authorized for employment in the United States.
Qualified Applicants will not require employer sponsored work
authorization now or in the future for employment in the United