Site Administrative Assistant

Job Description

Now’s our time to inspire the future of healthcare together.

Siemens Healthineers is a leading global medical technology company with over 170 years of experience and 18,000 patents. More than 48,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. We stand with our customers around the world to support them in delivering high quality care to their patients. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services. This is what truly matters to us.

Position Title:                          Site Administrative Assistant

Job Location: Berkeley, CA

Position Overview

This position will support the Siemens Molecular Diagnostics site in Berkeley by representing the business as front desk support. This includes constant personal interaction with a variety of employees, customers and business partners. This position will also support the site in various activities surrounding meeting and event management to ensure all logistical matters are considered and taken care of. In addition this role will serve as back up to the Administrative assistant of the Head of MDX and work in close cooperation with that role to ensure full support of the MDX management team. The position will also specifically support and report to the Head of Finance & Procurement and includes some purchasing related activities in coordination with the facilities team and the Head of Procurement.

Responsibilities

  • Front desk duties including but not limited to greeting of guests, signing them in according to EHS guidelines, escorting them to their hosts or meeting rooms, etc.
  • Hospitality activities including coordinating catering activities for various internal meetings, but also external reservations
  • Conference room management, including coordination of various meeting requests from the whole site and supporting any internal event by ensuring facility and IT support as necessary
  • Site event management, including scouting of locations, booking, coordinating relevant activities and supporting events on site. Travel may be required for onsite support.
  • Supporting and reporting to the Head of Finance & Procurement in administrative matters
  • Supporting the Administrative assistant of the Head of MDX with any respective administrative duties and acting as back up to this role
  • Supporting the Molecular Diagnostics management team in administrative tasks like booking of travel, expense reports, etc.
  • Manage indirect procurement activities like purchasing of office materials for the site
  • Supporting the facilities team and the Head of Procurement in various other purchasing activities, e.g. OEM products for the site

Required Knowledge/Skills, Education, and Experience

  • Prior experience in similar role
  • Very good inter-personal skills
  • Positive attitude towards helping the team and the business succeed
  • Hands on mentality and problem solving skills
  • Working knowledge of MS-Office applications like Word, Powerpoint, etc.
  • Requirement to travel is rare, but may occur to support external events
  • Knowledge of SAP, SRM and other procurement related systems is a plus

Preferred Knowledge/Skills, Education, and Experience

  • Past experience in administrative role of 2 years or more
  • Excellent inter-personal skills
  • Outstanding positive attitude towards helping the team and the business succeed
  • Problem solving skills and “can do” attitude for unstructured problems and new situations
  • Strong working knowledge of MS-Office applications like Word, Powerpoint, etc.
  • Requirement to travel is rare, but may occur to support external events
  • Knowledge of SAP, SRM and other procurement related systems is a plus

At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose:  To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.

If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers.

If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about.

As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.



Job ID: 181244

Organization: Siemens Healthineers

Company: Siemens Healthcare Diagnostics Inc.

Experience Level: Experienced Professional

Job Type: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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