Business Service Coordinator

Job Description

The world never stands still. And new challenges arise every day. With passion for questioning things, for supplying ideas and intelligently driving things forward we are helping society move towards a more intelligent future. Be it with technologies that reduce carbon emissions in cities or hyper intelligent robots. This is how we are able to tack the most meaningful projects and push them forward together. Help us shape the future.

Siemens Energy Management Transmission Solutions Business Unit is seeking a self-motivated Administrative Assistant to support our growing organization. This position works with a variety of team members to provide support, resources and tools that deliver outstanding service to our internal and external customers. You should be hardworking, highly organized, detailed oriented and capable of multi-tasking while still maintaining focus. As the position is highly seen throughout the business, a positive attitude and empathetic personality are essential.


What are you responsibilities?

  • Perform field service order entry, cost collection and invoicing.
  • Support District Service Manager with meeting coordination, photocopying, typing, filing, mailing including FEDEX.
  • Review vendor invoices for accuracy and advise DSM if acceptable to process.
  • Provide support to the field service maintenance contract projects by working as an on-site or off-site project administrator using the project module application
  • Maintain job files in the district office and provide all requested documentation during period Finance audits.
  • Review purchase orders and issue order acknowledgment letters
  • Obtain vendor quotations, issue purchase requisitions and work with vendors to ensure accurate and timely vendor invoicing
  • Provide monthly billing and cost reporting on all service orders to Finance
  • Provide project cost reviews to ensure all costs have been collected before order closeout.
  • Review district budget monthly and investigate erroneous charges as needed.
  • Provide monthly accounts receivable reporting for all district customer invoicing.
  • Track tooling status in SAP to ensure all tooling is returned to tool depots after project completion.
  • Maintain customer information in SAP.
  • Provide support to the field service maintenance contract projects by working as an on-site or off-site project administrator using the project module application
  • Maintain job files in the district office and provide all requested documentation during period Finance audits.
  • Review purchase orders and issue order acknowledgment letters
  • Obtain vendor quotations, issue purchase requisitions and work with vendors to ensure accurate and timely vendor invoicing
  • Provide monthly billing and cost reporting on all service orders to Finance
  • Provide project cost reviews to ensure all costs have been collected before order closeout.
  • Review district budget monthly and investigate erroneous charges as needed.
  • Provide monthly accounts receivable reporting for all district customer invoicing.
  • Track tooling status in SAP to ensure all tooling is returned to tool depots after project completion.
  • Maintain customer information in SAP.

What is the required Knowledge/Skills, Education, and Experience for your job?

  • 5 years of experience in order entry, cost collecting and invoicing experience
  • 5 years of experience working in a business environment
  • Proficiency in Microsoft Word, Excel, SAP, Project Module
  • Skilled at prioritization
  • Ability to travel 10%
  • Provide office phone coverage for multiple lines. Route calls to the appropriate personnel, take accurate messages and handle routine calls.
  • Provide office phone coverage for multiple lines. Route calls to the appropriate personnel, take accurate messages and handle routine calls.
  • Completed High school diploma required, or GED equivalent.

Qualified Applicants must be legally authorized for employment in the United States and will not require employer sponsored work authorization now or in the future for employment in the United States.

Siemens Gas and Power (GP) is a global pacesetter in energy, helping customers to meet the evolving demands of today’s industries and societies. GP comprises broad competencies across the entire energy value chain and offers a uniquely comprehensive portfolio for utilities, independent power producers, transmission system operators and the oil and gas industry. Products, solutions and services address the extraction, processing and the transport of oil and gas as well as power generation in central and distributed thermal power plants and power transmission in grids. With global headquarters in Houston in the U.S. and more than 64,000 employees in over 80 countries, Siemens Gas and Power has a presence across the globe and is a leading innovator for the energy systems of today and tomorrow, as it has been for more than 150 years.


Job ID: 183752

Organization: Gas and Power

Company: Siemens Energy, Inc.

Experience Level: Early Professional

Job Type: Full-time



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

Can't find what you are looking for?

Let's stay connected

Can't find what you are looking for?