Bid Technical Office Manager

Job Description

Bid Technical Office Manager
Siemens Mobility is looking for a Bid Technical & Administrative Office Manager for the Bid Group Area.
Bid Technical & Administrative Office Manager will hold the responsibility for and management of all design reviews, processes, and procedures to deliver best-in class bid documentation, technical and administrative, ensuring cost competitiveness. Responsible for the production and submission of administrative documents required in a bid or prequalification (e.g. company financial records, company registration information, company structure etc.) following guidance from the Bid Group and Business / Sales Responsible.
Bid Technical & Administrative Office Manager ensures adherence to the internal processes as well as the other applicable guidelines.
Manage a team of technical and administrative staff and specialists in charge of Bid Automation & Analytics, Bid Process & Tools, Product Management for Bids, Bid Administrators and Technicians to Support Bid Technical Managers, supporting Bid Technical Managers and Bid Managers.

Reporting Line:
The role will report to the Head of Bidding, being part of the Bid Group Steering Committee, contributing to maintain and build a Bid Strategy and Bid Internal Processes oriented to deliver competitive bids, attractive to customer with high quality in an efficient way.

Key Accountabilities & Responsibilities:
- Drives the team for a continuous evaluation of cost position of bids against target cost, based on data project records (bid analytics)
- Lead activities required to identify and generate tools that automatize the process, avoiding human mistakes (bid automation)
- Managing and improving Lean and Efficient Bid Process & Tools
- Providing high-quality technical generic documentation to be used in Bids
- Providing expertise on document management, requirements management, risk management, schedule management and cost calculation methods
- Defining and maintaining the Bid Document Management system
- Ensure completion of quality gates for documents and cost calculation prior to release
- Providing input into Bid Group Management / Bid Group Steering Committee regarding opportunities and pipeline
- Acting as key point of contact with other bid stakeholders to secure a complete Lean and Efficient Bid Process
- Ensuring that lessons learned from previous bids and projects are addressed by establishing the necessary corrective measures
- Manage the organization and planning of the team activities in order to determine the short-term priorities and maximize quality, efficiency and continuity

Required Qualifications, Experience and Skills:
Essential
- 5-7 year’s work experience in Bid/Project Documentation
- 2 years’ people management experience
- Good organisational skills
- Teamworking
- Spanish and English fluency spoken and written
- Good analytical and interpretation skills
- Good attention to detail for reviewing/editing documents
- Good skills in Microsoft Office tools, specially Excel and Word
- Knowledge of document management methods
- Deep knowledge on Bid Preparation process involving Signalling Engineering and Project Delivery
- Successful demonstrated experience on customer projects, negotiating complex issues/needs/requirements with customer or internal stakeholders
- Proven experience on understanding and capturing customer value
- Focussed / single minded 
- Problem solver
- Highly skilled in leading and motivating people
- Skilled at building, analysing and managing key stakeholder relationships across the business
- Exceptional presentation, communication and influencing skills
- Substantial experience and skills in negotiating complex issues with senior stakeholders
- Proven experience of effective team organisation and management
- Proven relationship builder and ability to communicate at all levels
- Availability to travel
- Experience in Document Automation and Analytics
Desirable
- Previous experience in Rail Signalling projects and Bid Process
- Soundtrack record of leading process improvement and change initiatives
- Engagement with customers, internal or external
- Agile methods
- Continuous Improvement methods

Key Soft Competencies:
- Excellent communicator 
- Customer Orientation .- Internal and External
- Deliver Results .- Drive for Results and Process Management
- Innovation Management .- Applied to process, tools, technical solutions
- Engage People  .-  Motivating Others, Managerial Courage, Building Effective Teams
- Develop for the Future .- Developing People, Learning on the Fly

Antrags - Standardformular für Freigabebeantragung für externe Einstellung bzw

Siemens aboga por la igualdad de oportunidades entre mujeres y hombres, así como en la Diversidad como fuente de creatividad e innovación. Contar con diferentes tipos de talento y de experiencias nos hace ser más competitivos y estar mejor preparados para responder con éxito a las demandas de la Sociedad. Por ello, valoramos a las candidatas y a los candidatos que reflejen la Diversidad que disfrutamos en nuestra Compañía y animamos la cobertura de puestos por mujeres y hombres en ocupaciones que se encuentren subrepresentadas.



Job ID: 185064

Organization: Mobility

Company: Siemens Rail Automation S.A.U.

Experience Level: Experienced Professional

Job Type: Full-time

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