This position works closely with the Operations Manager and Project Managers within Siemens Smart Infrastructure (Building Automation, Fire/Life Safety & Electronic Security) in our Louisville, KY branch. The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the HUB on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and act as the alternate point of contact for customers in order to help ensure overall customer satisfaction.
the new booking process, ensure booking package is complete. Support PM with
directed duties pertaining to projects. Prepare customer training documents.
Act as liaison between Customers, PMs, Specialists, Sales Executives,
Engineering and the Finance Staff. Track and process billing approvals,
distribution, and vendor submissions. Collect and communicate required
documentation to facilitate payment. Obtain transmittals and receipts for
Create purchase requisition for Subcontractors from finalized subcontractor price & scope. Set up subcontractor in BOM, assign network, network activity and delivery date. Monitor monthly claims to ensure Operations Manager approval, submit for processing. Verify specialist timesheet submissions for approval through month end. Assist with Month End Close for PMs. Ensure all jobs are reviewed and claims are processed in Audit Report. Review PM Milestone sheets and update Project Milestones in SAP during month close. Monitor all closed jobs; ensure all are billed 100%. Run automated project closing process at the POC (percent of complete) level. Partner with Solutions to Service Turnover Coordinator.
Administer Financial Reporting for Operations Managers and Project Managers including Good Receipts and Monthly Cost center Comparison Report.
Manage Sales to Ops and Solutions to Service Turnover, schedule weekly meetings, prepare agenda for projects to be turned over, ensure appropriate approvals. Process claims, make adjustments in SAP, provide PMs with project documentation upon completion.
Coordinate and attend Operations meetings. Coordinate Employee Satisfaction Events for the Operations Team. Project filing. Other duties as assigned.
Required Knowledge/Skills, Education and Experience
- Strong knowledge of industry fundamentals and business operations.
- Strong leadership, listening, verbal and written communication skills.
- MS Office suite experience.
- Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.
Preferred Knowledge/Skills, Education and Experience
Job ID: 185628
Organization: Smart Infrastructure
Company: Siemens Industry, Inc.
Experience Level: Early Professional
Job Type: Full-time
Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.
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