Executive Assistant

Job Description

Now’s our time to inspire the future of healthcare together.


Siemens Healthineers is a leading global medical technology company with over 170 years of experience and 18,000 patents. More than 48,000 dedicated colleagues in over 70 countries are driven to shape the future of healthcare. We stand with our customers around the world to support them in delivering high quality care to their patients. An estimated 5 million patients across the globe benefit every day from our innovative technologies and services in the areas of diagnostic and therapeutic imaging, laboratory diagnostics and molecular medicine, as well as digital health and enterprise services. This is what truly matters to us.

At Siemens Healthineers, we are passionate about enabling healthcare professionals to deliver high quality patient care, and to do so affordably.  A leading global healthcare company, Siemens Healthineers continues to strengthen our portfolio of medical imaging and laboratory diagnostics, while adding new offerings such as managed services, consulting, and healthcare IT services – as well as further technologies in the growing market for therapeutic and molecular diagnostics.


Siemens Healthineers develops innovations that support better patient outcomes with greater efficiencies, giving providers the confidence they need to meet the clinical, operational and financial challenges of a changing healthcare landscape.


Join our team now at Siemens Healthineers as an Executive Assistant



This is a role well suited to an ambitious professional, looking for the next step in their career. As an Executive Assistant, you will be responsible for:


This role will act as a partner and provide executive assistance to the Senior Vice President of Finance for the Global Molecular Imaging organization. The successful candidate must demonstrate exceptional organization and analytic skills as well as the ability to operate proactively to ensure the executive is prepared at all times.  This role is the primary point of contact for all internal and external partners and colleagues on all matters pertaining to the Sr. VP of Finance.   Must be a trusted and resourceful problem-solver and communicator dedicated to the productive and efficient operation of C-Suite executive.  Responsibilities include but are not limited to the following:

Meeting organization and calendar management

  • Ensures executive’s calendar, e-mail account and all communication channels are well maintained and efficiently organized

  • Schedules, prepares and acts as quality gate for all meetings with attendance of the executive

  • Is depended on to prepare executive by securing/providing necessary materials in advance and scheduling preparation time in calendar

  • Independently manages executive’s schedule including global and domestic travel and meetings

  • Plans, coordinates and prepares leadership team meetings and other meetings, prepares an account of the meetings and designates and follows up on assigned action items; partially participates in meetings, takes minutes of meetings and records/tracks action items




Quality gate for Sr. Vice President of Finance

  • Has oversight of approvals required from executive; makes sure that decisions are made on time and ensures all information needed for the respective subject are readily available

  • Prepares, edits, adjusts presentations; ability to take brainstorming ideas and translate autonomously to a final presentation product

  • Reconciles travel and expense reports, including cash and credit card purchases, in compliance with policy

  • Facilitates approvals and management of document flows

  • Answers, screens, and places phone calls on behalf of executive; sorts and prioritizes mail; monitors all information flow, including maintaining paper and electronic files, data entry and retrievable from electronic sources

  • Maintains confidentiality of all sensitive or proprietary information


Project Management

  • Drives small projects independently

  • Follows-up on action items and status reports, and provides updates and summaries to executive

  • Assists in the management of visitors


This position may suit you best if you are familiar with what is below, and would like to do develop your career with Healthineers

  • Enjoys organization and support work; is driven by providing best in class support for executive; has passion to achieve outstanding results; is aware of the importance of the role as an executive assistant

  • Manage complex calendar scheduling

  • High attention to detail with a focus on ensuring deadlines are met and accurate records are kept

  • Trusted to handle highly confidential and sensitive information with the utmost of discretion

  • Ability to create and adjust complex schedules; flexible and adaptable to changing priorities

  • Understanding of finance topics and the business it supports

  • Demonstrated ability to relate well to others by establishing and maintaining collaborative relationships with internal and external parties; easily gains trust and respect

  • Excellent judgment and composure



Required skills to have for the success of this role

  • Strong organization and time management skills; ability to perform and prioritize multiple tasks seamlessly; ambition to deliver quality results

  • Advanced knowledge of MS Office programs (Outlook, Word, Excel and PowerPoint), expertise to create business-critical presentations

  • Ability to learn quickly and grasp understanding of key contacts across matrix organization structure

  • Problem-solving skills

  • Multitasking skills

  • College degree or equivalent experience



At Siemens Healthineers, we value those who dedicate their energy and passion to a greater cause. Our people make us unique as an employer in the med-tech industry. What unites and motivates our global team is the inspiration of our common purpose:  To innovate for healthcare, building on our remarkable legacy of pioneering ideas that translate into even better healthcare products and services. We recognize that taking ownership of our work allows both us and the company to grow. We offer you a flexible and dynamic environment and the space to move beyond your comfort zone to grow both personally and professionally.


If you want to join us in transforming the way healthcare is delivered, visit our career site at https://usa.healthcare.siemens.com/careers.


If you wish to find out more about the specific before applying, please visit: https://usa.healthcare.siemens.com/about.


As an equal-opportunity employer we are happy to consider applications from individuals with disabilities.


Job ID: 187774

Organization: Siemens Healthineers

Company: Siemens Medical Solutions USA, Inc.

Experience Level: Experienced Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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