Executive Assistant

Job Description

Duties and Responsibilities

Your main responsibilities in this role include the following:

            Responsible for overall administrative tasks and for providing and supporting to clients

            Maintaining confidentiality of all sensitive or proprietary information

            Maintaining office systems, including data management, filing etc.

            Organizing and maintaining diaries and schedules complex appointments and meetings

            Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings

            Coordinates and establishes all travel arrangements, reconciles travel and expense reports

            Plan and implement office systems, layout and office equipment procurement.

            Screening telephone calls, inquiries and requests, and handling them when appropriate

            Identifies and resolves more complex problems and applies problem-solving skills in order to                deal with most situations

            Prepares various presentations, reports, statistical charts and briefings

            Provide guidance to support staff/peers, as we as colleagues on the administrative functions                  in the unit

            Ensuring whilst the Manager is out of office that the office is run efficiently and smoothly

Job Requirements

            Minimum 5 years of experience in administration tasks

            College degree

            Efficiently task delivery within demanding schedules and tight deadlines

            Excellent communication both written and verbal in English and Arabic

            Excellent command of office applications (word, excel, power point, etc.)

            Excellent communication skills

            Basic knowledge of business needs

            Critical thinking and problem solving skills

Job ID: 191912

Organization: Gas and Power

Company: Siemens Technologies S.A.E.

Experience Level: Experienced Professional

Job Type: Full-time

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