Administrative Assistant

Job Description

Team Assistant

A great opportunity to be part of the growing Smart Infrastructure Division, this position is the glue that makes everything really work. Working closely with the Sales Team and Sales Managers you will have involvement in the day to day workings of the sales department from the pre-bidding process to the booking stage. It is a fast paced world for a multi-tasking, problem solving individual.

In this role you will provide high level support to multiple sales representatives in a fast-paced, interesting corporate business environment. Your organizational skills and ability to adapt will pay off as you manage a host of different schedules, events and tasks that all contribute in a significant way to those you support and the company as a whole.

Key Responsibilities include but are not limited to:

Making sure all job documents are placed in designated folders
Work alongside reps on deadlines, section preparation, content, formatting, images and delivery options
Scanning, Copying, Printing, binding and emailing for all sales reps upon request
Scheduling courier services.
Work on special projects as assigned
Act as a liaison between customers and sales reps
Schedule resources such as people, meetings, appointments, rooms, catering and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary
Promptly respond to customer and staff correspondence, follow up to ensure closed loop communication or reference to appropriate resources

Knowledge and Experience:

The ideal candidate will offer the following abilities and knowledge as demonstrated in previous work experience:

Able to work under [periodic] intense time pressure to meet required deadlines
Able to work pleasantly and respectfully with others in a fast-paced, sometimes stressful environment
Able to work long days as may be required from time to time
Proactively shares knowledge across own organization
Demonstrate ability to manage details and priorities in a fast paced, intense environment in a high-tech company
Proven experience in assisting senior level executives and their teams
Exceptional communication, organization, productivity and time management skills
Self-starter; Proven ability to work independently and with minimal supervision
Responsible with sensitive and confidential information
Effectively represents company’s image in internal/external communications
Proficiency in MS Office Suite (preferably in MS 2010)
Very good communication skills
Strategic thinker and creative problem solver


Job ID: 192846

Organization: Smart Infrastructure

Company: Siemens Industry, Inc.

Experience Level: Mid-level Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

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