Team Assistant

Job Description

Job Description Template

Position Overview

Under limited supervisor, provides general administrative/secretarial support to a department or group of professionals. Requires regular use of business vocabulary and a detailed knowledge of company operations, organizational procedures and personnel. Makes independent decisions regarding planning, organizing and scheduling of work within established guidelines. May handle confidential materials and matters .


Prepares and types drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, database and spreadsheet applications. Proofreads and edits drafts and final materials for appropriate and consistent format. Corrects punctuation, spelling and grammar.

Compiles and analyzes information for inclusion in reports or presentation materials, prepares charts, graphs, and tables as necessary.

Receives and responds to routine correspondence following established procedures with management review.

Receives, screens, and routes incoming telephone calls, furnishes information when possible, and conveys messages to appropriate personnel; place calls, receive visitors, arrange appointments and maintain a calendar.

Administers department record keeping system and/or maintain various department records files in accordance with company policies and procedures. Review requests for information and determines the appropriateness of release.

Carries out special projects and assignments as requested; compiles, analyzes, and prepares data for administrative reports and presentations.

Schedules conferences, meetings and appointments; notifies attendees and makes necessary arrangements. Arrange and confirm travel reservations selecting an economical and time efficient mode of transportation and lodging.

Receives and distributes incoming mail, assemble correspondence for mailing, receive and transmit material using fax machine and collating and assembling documents.

Monitors inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meeting department office supply needs while curtailing branch operating costs.

Required Knowledge/Skills, Education, And Experience

High School degree or equivalent required. Vocational training or some college preferred.

A minimum of 3-5 years of secretarial and administrative experience. Strong PC skills using software packages for word processing, presentations, spreadsheet, and databases required for data analysis, report generation, presentations and general correspondence. Requires the ability to exercise independent judgment and basic reasoning skills. Attention to detail a must. Ability to multi-task.

Job ID: 194425

Organization: Smart Infrastructure

Company: Siemens Industry, Inc.

Experience Level: Mid-level Professional

Job Type: Full-time

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

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Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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