Prepares and types drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, database and spreadsheet applications. Proofreads and edits drafts and final materials for appropriate and consistent format. Corrects punctuation, spelling and grammar.
Compiles and analyzes information for inclusion in reports or presentation materials, prepares charts, graphs, and tables as necessary.
Receives and responds to routine correspondence following established procedures with management review.
Receives, screens, and routes incoming telephone calls, furnishes information when possible, and conveys messages to appropriate personnel; place calls, receive visitors, arrange appointments and maintain a calendar.
Administers department record keeping system and/or maintain various department records files in accordance with company policies and procedures. Review requests for information and determines the appropriateness of release.
Carries out special projects and assignments as requested; compiles, analyzes, and prepares data for administrative reports and presentations.
Schedules conferences, meetings and appointments; notifies attendees and makes necessary arrangements. Arrange and confirm travel reservations selecting an economical and time efficient mode of transportation and lodging.
Receives and distributes incoming mail, assemble correspondence for mailing, receive and transmit material using fax machine and collating and assembling documents.
Monitors inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meeting department office supply needs while curtailing branch operating costs.
High School degree or equivalent required. Vocational training or some college preferred.
A minimum of 3-5 years of secretarial and administrative experience. Strong PC skills using software packages for word processing, presentations, spreadsheet, and databases required for data analysis, report generation, presentations and general correspondence. Requires the ability to exercise independent judgment and basic reasoning skills. Attention to detail a must. Ability to multi-task.
Job ID: 194425
Organization: Smart Infrastructure
Company: Siemens Industry, Inc.
Experience Level: Mid-level Professional
Job Type: Full-time
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