Administrative Assistants provide administrative support for their assigned managers and employees. They are the single point of contact for the administrative needs of their assigned internal customers and they also provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork. The admin assistant must effectively and successfully respond to unique situations and priorities issues. They will demonstrate a high level of customer service, professionalism, and confidentiality in all communications. They will be tasked with establishing and maintain effective and professional, yet cooperative, relationships with all levels of management, employees and outside stakeholders.
Coordinate meetings and schedules with Management, development teams, and other administrative assistants. Proactively adjust schedules and keep internal customers aware of changes on a timely and accurate basis. Meetings will frequently involve participants and locations across multiple time zones. Technical equipment needed for geographically distributed meetings will need to be coordinated.
Book and update travel arrangements for Management and software development teams. Travel booked will include both international and domestic travel. Arrangements include transportation and lodging, and the necessary visa and additional paperwork required for international travel. Prepare expense reports and necessary documentation for reimbursing travel and reconciling credit card charges.
Proactively organize and participate in knowledge sharing activities, continuously develop and communicate best practices within both formal and informal networks.
Create solid working relationships with other admin staff both inside and outside of Siemens. Work professionally with senior executives and clients, think and work independently, be proactive, handle confidential information appropriately, and work effectively and efficiently.
Other Ad hoc projects as assigned.
Advanced PC proficiency in software applications including MS Word, Excel, PowerPoint, Outlook, Instant Messaging, and Social Media outlets
Minimum 3 years of experience in a similar position
Exceptional written, oral, and interpersonal communications skills
Outstanding customer service skills, strong work ethic and meticulous attention to details
Highly diplomatic and ability to build rapport easily
Strong ability to multi-task, prioritize work, and problem solve
Ability to work within tight and constantly changing deadlines
Confident, proactive, collaborative work ethic
Job ID: 195354
Organization: Smart Infrastructure
Company: Siemens Industry, Inc.
Experience Level: Mid-level Professional
Job Type: Full-time
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