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Assistant Supervisor - Sales Support & Contracts - Washington DC (Beltsville, MD)

Beltsville, Maryland
Internal Services

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Job Description

Division: Building Technologies
Business Unit: Field Operations
Requisition Number: 221153
Primary Location: United States-Maryland-Beltsville
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: 5%

Division Description:

The Siemens Building Technologies Division is the world market leader for safe, energy efficient and environmentally friendly buildings and infrastructure. As a technology partner, consultant, service provider, system integrator and product supplier, Building Technologies offers fire protection, security, building automation, heating, ventilation and air conditioning (HVAC) and energy management products and services.


Job Description:

Siemens Building Technologies is expanding and in need of an Assistant Supervisor to support our growing Sales Team in the Greater Washington DC area (Beltsville, MD office).  The Assistant Supervisor provides supervision of sales support and contract management professionals with primary responsibility of delivering support to sales, sales management and the Branch General Manager.  

Responsibilities include but are not limited to:

  • Prepares complex reports, correspondence, and/or statistics regularly, reporting on the status of the business

  • Maintains records and filing systems; types and/or enters data into computer systems, including word processing, spreadsheet, presentation, database, and / or other specialized software packages deployed in the field

  • Responsible for administration of programs, projects, and/or processes specific to the sales team while processing Order Intake, Contract Renewals and Account Management updates

  • Independently ensures all tasks are completed for the sales team so the sales unit returns maximum productivity in Order Intake and profitability

  • Manages and supervises the day to day administrative operation of approximately 4-6 sales support professionals and contract handlers in the Washington DC Branch

  • Responsible for recruiting, training, performance management and development of the existing and future staff members

  • Ability to work directly with legal to ensure pre-bid reviews and appropriate documentation is accurate and if needed, manage issues to include settling any issues that arise

  • Responsible for ensuring contract renewals and sales orders are competed timely and compliantly

  • Ability to manage the Workflow Standards process (Monthly)

  • Will be responsible for Compliance Reporting

  • Compilation and analysis of information for inclusion in reports or presentation materials regarding the sales the team’s progress

  • Will collaborate and partner with FBA, Controller, Bookers, Billers, and Collectors

  • May be required to work on special projects by management

  • Will report directly to the Branch General Manager with day to day responsibilities being managed by the Sr Sales Manager

  • Within established guidelines, makes independent decisions regarding planning, organizing and scheduling of work and/or facility maintenance

  • Regularly handles confidential materials and matters. 

 

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Qualifications include:

  • Bachelor’s or Associate’s Degree in Business Administration, Management or related subject preferred, however, candidates with directly related experience and at least a High School Diploma or GED Equivalency will also be considered

  • 3 to 5 years office management experience and process knowledge required, preferably within a similar industry

  • Proficiency with Quoting & Proposal Tool, SAP, CRM, and Microsoft Office

  • Requires regular use of business or specialized vocabulary and a strong knowledge of company operations, organizational procedures and personnel

  • Successful candidate must be able to work in the office daily and the ability/availability to work late hours as needed during month end

  • Must be able to work under tight time constraints

 

Why Siemens? In addition to an awesome career opportunity, we offer:

• Competitive compensation
• Very good health, vision, dental plan with many options to choose from
• All employees receive Life Insurance, STD and LTD
• 401k match dollar for dollar up to 6% of gross salary
• Extensive product training and career development

We aim to hire top talent and arm them with opportunities to make top money. Siemens is a great place to have a career in a growing business. We are proud that when people join Siemens they rarely leave as shown in our low turnover rate.  Come advance your career with Siemens!

 

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Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

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