Siemens Careers

Senior Administrative Assistant

Anchorage, Alaska
Internal Services

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English (US)

Job Description

Division: Building Technologies
Business Unit: Field Operations
Requisition Number: 229324
Primary Location: United States-Alaska-Anchorage
Assignment Category: Full-time regular
Experience Level: Entry level
Education Required Level: High School Diploma / (GED)
Travel Required: 5%

Division Description:

The Siemens Building Technologies Division is the world market leader for safe, energy efficient and environmentally friendly buildings and infrastructure. As a technology partner, consultant, service provider, system integrator and product supplier, Building Technologies offers fire protection, security, building automation, heating, ventilation and air conditioning (HVAC) and energy management products and services.

For more information, please visit:
http://www.siemens.com/businesses/us/en/building-technologies.htm



Job Description:

Position Overview:

 

Are you a natural problem solver looking for company that can help drive your career?  Siemens is looking for an energetic Office Manager to support the business functions at their Anchorage location.  This position works with various teams to provide the knowledge, resources, and tools that help Siemens deliver exceptional quality service to our clients and supports Anchorage’s growth and profitability. There are three primary areas of focus:

  • Administrative Assistance: Provide exceptional administrative assistance to the team by direction of the General Manager.
  • Office Management:  Ensure smooth operation of the day to day activities of the office, working with outside vendors or internal projects.
  • Culture Ambassador:  Take initiative to guard and promote our ownership culture by encouraging a trusting, respectful, and friendly atmosphere. 

 

Responsibilities:

This position covers many aspects; on a regular basis you will be solving IT problems, organizing events, promoting office initiatives, all while helping to make Siemens an employer of choice. 

 

General Activities Include:

  • Overall Office Support: Contract administration, IT liaison, acts as the branch safety coordinator and compliance officer.  Creates PO’s, performs timesheet and expense report processing, and travel coordination.  Maintains business licenses.  
  • Coordination of team events and/or meetings.
  • On-boarding of new employees and employee resignation/terminations.
  • Office Management: Act as the point of contact for third parties such as property manager, office suppliers, insurance brokers, bankers, accountant, etc…
  • Manage office budget while ensuring office supplies are stocked.
  • Ordering new / replacement office equipment such as computers, desks, chairs, etc...
  • Keeping a tab on the overall pulse of the office environment, and coordinating fun internal office activities (birthdays, Family Day, welcome lunches, etc)
  • Marketing & Event support, local business relations Liaison, and assist with Training and provide recruitment support
  • Plan and manage customer meetings, training sessions, Manage and coordinate projects as assigned
  • Identify cost reduction activities

 

Required Knowledge/Skills, Education, and Experience:

  • Required education: High school diploma or GED with 5+ years related experience (as described above) required or an Associate's Degree in a business related field in lieu of the experience requirement.
  • Advanced Knowledge and experience with administrative software: Microsoft Publisher, Excel, Word, PowerPoint, SharePoint
  • Qualified Applicants must be legally authorized for employment in the United States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

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Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.



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