Siemens Careers

Team Assistant

Florham Park, New Jersey
Internal Services

English (US)

Job Description

Division: Building Technologies
Business Unit: Field Operations
Requisition Number: 230859
Primary Location: United States-New Jersey-Florham Park
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: No

Division Description:

Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthineers and Financial Services.

The Siemens Building Technologies Division is the world market leader for safe, energy efficient and environmentally friendly buildings and infrastructure. As a technology partner, consultant, service provider, system integrator and product supplier, Building Technologies offers fire protection, security, building automation, heating, ventilation and air conditioning (HVAC) and energy management products and services.

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Job Description:

Team Assistant


A great opportunity to be part of the growing Building Technologies Industry, this position is the glue that makes everything really work. Working closely with the Sales Team and Sales Managers you will have involvement in the day to day workings of the sales department from the pre-bidding process to the booking stage. It is a fast paced world for a multi-tasking, problem solving individual.


In this role you will provide high level support to multiple sales representatives in a fast-paced, interesting corporate business environment. Your organizational skills and ability to adapt will pay off as you manage a host of different schedules, events and tasks that all contribute in a significant way to those you support and the company as a whole.


Key Responsibilities include but are not limited to:

·        Oversee monitoring of daily bid requests

·        Oversee monitoring of outgoing Bids

o   Tracking what is due, when and who is quoting

o   Making sure all job documents are placed in designated folders

o   Making sure proposals are sent out in a timely manner

·        Track all addendums, bulletins and revisions for all jobs bid

·        Print and review drawings and specifications for sales reps as requested

·        Send weekly “To Do” Lists to sales reps so they know what they coming up and when it is due to guarantee timely completion

·        Prepare and ship Technical Proposals and Turnover to Ops Books

o   Work alongside reps on deadlines, section preparation, content, formatting, images and delivery options

·        Bi-Weekly Expense Reports

·        Scanning, Copying, Printing, binding and emailing for all sales reps upon request

·         Sending out Secure File Exchange links for electrical pricing

·         Scheduling courier services.

·        Work on special projects as assigned

·        Act as a liaison between customers and sales reps

·        Schedule resources such as people, meetings, appointments, rooms, catering and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary

·        Promptly respond to customer and staff correspondence, follow up to ensure closed loop communication or reference to appropriate resources


Knowledge and Experience:


The ideal candidate will offer the following abilities and knowledge as demonstrated in previous work experience:

·        Able to work under [periodic] intense time pressure to meet required deadlines

·        Able to work pleasantly and respectfully with others in a fast-paced, sometimes stressful environment

·        Able to work long days as may be required from time to time

·        Proactively shares knowledge across own organization

·        Demonstrate ability to manage details and priorities in a fast paced, intense environment in a high-tech company

·        Proven experience in assisting senior level executives and their teams

·        Exceptional communication, organization, productivity and time management skills

·        Self-starter; Proven ability to work independently and with minimal supervision

·        Responsible with sensitive and confidential information

·        Effectively represents company’s image in internal/external communications

·        Proficiency in MS Office Suite (preferably in MS 2010)

·        Very good communication skills

·        Strategic thinker and creative problem solver



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.