Siemens Careers

Project Coordinator - Fire Service - Hayward CA

Hayward, California

English (US)

Job Description

Division: Smart Infrastructure
Business Unit: Regional Solutions & Services Americas
Requisition Number: 234044
Primary Location: United States-California-Hayward
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: 5%

Division Description:

The Siemens Building Technologies Division is the North American market leader for safe and secure, energy-efficient and environmentally-friendly buildings and infrastructure. As a technology partner, service provider, and system integrator, Building Technologies has offerings for fire protection; life safety; and security as well as building automation; heating, ventilation, and air conditioning (HVAC); and energy management. Since 1995, Siemens has helped to modernize nearly 7,000 buildings worldwide, including important American landmarks such as World Trade Center Memorial, Times Square Building, Carnegie Hall, Walt Disney World and the Mount Vernon Estate.
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Job Description:


Our Hayward Branch is seeking a Project Coordinator to support our building technologies projects in the Bay Area Fire Service market.
This position works closely with the Operations Manager and Project Managers within Siemens Service Fire/Life Safety. The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the hub on all projects, ensuring they move smoothly through all Project Milestones--keeping focused attention on document control and project close out while acting as the alternate point of contact for customers in order to help ensure overall customer satisfaction.
  • Support PM with directed duties pertaining to projects.
  • Prepare customer proposals for all PM driven change orders. Once PO has been received, change orders are to be processed by coordinator
  • Create purchase requisition orders for Subcontractors from finalized subcontractor price and scope. Set up subcontractor in BOM, assign network, network activity and delivery date.
  • Monitor monthly claims to ensure Operations Manager approval and submit them for processing. Verify specialist timesheet submissions for approval through month end. Assist with Month End Close for PMs.
  • Ensure all jobs are reviewed and claims are processed in Audit Report. Review PM Milestone sheets and update Project Milestones in SAP during month close.
  • Monitor all closed jobs; ensure all are billed 100%. Run automated TECO process at the POC level. Partner with Solutions-to-Service Turnover Coordinator.
  • Administer Financial Reporting for OMs and PMs including Good Receipts and Monthly Cost Center Comparison Report. Manage Sales-to-Operations and Solutions-to-Service Turnover, schedule weekly meetings, prepare agenda for projects to be turned over, and ensure appropriate approvals. Process claims, make adjustments in SAP, provide PMs with project documentation upon completion.
  • Coordinate and attend Operations meeting 
Required Knowledge/Skills, Education, and Experience:
  • Required education: High school diploma, state-recognized GED, or state-recognized high school proficiency exam required.
  • Required experience: Experience successfully supporting an organization's operations that are similar to the business operations of a Siemens Building Technologies branch.
  • Required travel: 5%
  • Other Requirements:
    • Must be eligible to work in the U.S. without a current or future need of sponsorship.
    • Excellent written and spoken communication skills in English.
    • Proficiency with Microsoft Office
Preferred Knowledge/Skills, Education, and Experience:
  • Preferred education: Vocational training or an Associate’s degree.
  • Preferred experience: Construction project-support experience preferred. 
Why Siemens?
  • Siemens is a globally diversified engineering powerhouse: an opportunity such as this one can open doors to engineering practices and businesses new to you, preparing you for a great future with potential in so many types of fields—sustainability, energy, medical technologies, to name a few—in almost any location you ever dreamed of exploring.
  • Competitive compensation.
  • Excellent health, vision, and dental plans with many options from which to choose.
  • All employees receive Life Insurance, Short, and Long Term Disability coverage.
  • 401k match dollar for dollar up to 6% of gross salary.
  • Education reimbursement programs available.
  • Extensive product training and professional career development.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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