Siemens Careers

Administrative Assistant

Minnetonka, Minnesota
Internal Services

Apply
English (US)

Job Description

Division: Energy Management
Business Unit: Country Division Controller
Requisition Number: 237966
Primary Location: United States-Minnesota-Minnetonka
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: Associate's Degree / College Diploma
Travel Required: 5%

Division Description:

Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, and reliability internationally for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in seven Divisions: Power and Gas, Power Generation Services, Energy Management, Building Technologies, Digital Factory, Process Industries and Drives, and Financial Services.

 

With power chain management from creation to consumption, and over half a dozen manufacturing hubs here in the U.S., Siemens Energy Management provides technologies for the economic, reliable, and intelligent transmission and distribution of electrical power. From smart grid and energy automation technology, to power supply for industrial plants and high-voltage transmission systems, Siemens is providing intelligent technologies to a diverse clientele.

 

For more information, please visit:

 
https://www.siemens.com/us/en/home/company/about/businesses/energy_management.html


Job Description:

One of the business units in the EM Division is Digital Grid, which brings to market solutions that over time, are scalable and compliant with industry standards for interoperability and security. We are making the Digital Grid a reality by partnering with utilities and cities to implement their Digital Grid visions.  We have major locations in Minneapolis, MN;  Foster City, CA; Schenectady, NY; Houston, TX; and Wendell, NC. 

We are looking for the best talent to shape the technology of the future. Come build your career in one of the best companies in the world!
 
Position Overview:
 
The Administrative Assistant is responsible for providing administrative support to the Finance team. This role is the single point of contact for the administrative needs of their assigned internal customers and will provide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork.   The role will be proactive in identifying areas of support that are applicable to their customer needs. The role requires consistent application of business acumen and specialized technical knowledge, including a comprehensive understanding of their customer support needs and the technology used by the team.
 
The Administrative Assistant will demonstrate excellent communication, organizational and interpersonal skills.  Strong collaborative skills are necessary, as well as ability to multi-task and prioritize within a fast pace environment. This role will need to utilize proficient computer skills to manage their daily operations.
 
Responsibilities:

 

  • Arranges and manages the travel for the team assigned, which includes managing the travel authorization process as well as researching and booking hotel, transportation, flights, and meeting requirements.  Develop and communicate detailed itineraries and make necessary changes as required. This requirement may also include the coordination activity for appropriate passport or VISA requirements.  Use of Siemens tools is required.
  • Prepares and submits expense reports in an accurate and timely manner for the team assigned. Complete reconciliation of expense reports to Amex statements and communicate, track, and resolve issues as necessary. 
  • Coordinates meetings and schedules with other administrative assistants within Siemens and with our customers.  Works with other management within various departments to ensure appropriate and accurate briefs, notes, and follow-up from meetings
  • Prepares and completes purchase requisitions with the correct account assignments, cost centers, descriptions and prices.
  • Issues invoices to internal and external customers as needed.
  • Completes projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving, making adjustments to plans.
  • Spearheads special events and projects as required.
  • Orders office supplies for team assigned.
 
Required Skills, Knowledge, Education:
 
  • Advance PC proficiency in software applications to include MS Word, Excel, PowerPoint, Outlook, Instant Messaging, and Social Media outlets
  • Minimum of 5 years experience in a similar position supporting a large number of customers in an administrative function.
  • Able to multi-task and prioritize while taking direction from multiple different sources.
  • Proactive in finding effective solutions for this role to manage tasks given and assist the team of managers in streamlining their clerical functions that assist in overall efficiencies. 
  • Exceptional written, oral, and interpersonal communications skills.
  • Outstanding customer service skills, strong work ethic, and meticulous attention to details
  • Ability to demonstrate creativity, flexibility and initiative in a fast-paced, ever changing environment.

 

 

Preferred Skills, Knowledge, Education:

 

  • Bilinguial skills preferred – German or Spanish
  • Create solid working relationships with other admin staff inside and outside Siemens.
  • Some accounting background a plus
 


Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.



Can't find what you are looking for?

Let's stay connected

Can't find what you are looking for?