Siemens Careers

Team Assistant- Building Technologies- Florham Park

Florham Park, New Jersey
Internal Services

English (US)

Job Description

Division: Smart Infrastructure
Business Unit: Regional Solutions & Services Americas
Requisition Number: 239380
Primary Location: United States-New Jersey-Florham Park
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: No

Division Description:

The Siemens Building Technologies Division is the North American market leader for safe and secure, energy-efficient and environmentally-friendly buildings and infrastructure. As a technology partner, service provider, and system integrator, Building Technologies has offerings for fire protection; life safety; and security as well as building automation; heating, ventilation, and air conditioning (HVAC); and energy management. Since 1995, Siemens has helped to modernize nearly 7,000 buildings worldwide, including important American landmarks such as World Trade Center Memorial, Times Square Building, Carnegie Hall, Walt Disney World and the Mount Vernon Estate.

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Job Description:

Team Assistant

A great opportunity to be part of the growing Building Technologies Industry, this position is the glue that makes everything really work. Working closely with the Sales Team and Sales Managers you will have involvement in the day to day workings of the sales department from the pre-bidding process to the booking stage. It is a fast paced world for a multi-tasking, problem solving individual.

In this role you will provide high level support to multiple sales representatives in a fast-paced, interesting corporate business environment. Your organizational skills and ability to adapt will pay off as you manage a host of different schedules, events and tasks that all contribute in a significant way to those you support and the company as a whole.

Key Responsibilities include but are not limited to:

Oversee monitoring of daily bid requests
Oversee monitoring of outgoing Bids
Tracking what is due, when and who is quoting
Making sure all job documents are placed in designated folders
Making sure proposals are sent out in a timely manner
Track all addendums, bulletins and revisions for all jobs bid
Print and review drawings and specifications for sales reps as requested
Send weekly “To Do” Lists to sales reps so they know what they coming up and when it is due to guarantee timely completion
Prepare and ship Technical Proposals and Turnover to Ops Books
Work alongside reps on deadlines, section preparation, content, formatting, images and delivery options
Bi-Weekly Expense Reports
Scanning, Copying, Printing, binding and emailing for all sales reps upon request
Sending out Secure File Exchange links for electrical pricing
Scheduling courier services.
Work on special projects as assigned
Act as a liaison between customers and sales reps
Schedule resources such as people, meetings, appointments, rooms, catering and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary
Promptly respond to customer and staff correspondence, follow up to ensure closed loop communication or reference to appropriate resources

Knowledge and Experience:

The ideal candidate will offer the following abilities and knowledge as demonstrated in previous work experience:

Able to work under [periodic] intense time pressure to meet required deadlines
Able to work pleasantly and respectfully with others in a fast-paced, sometimes stressful environment
Able to work long days as may be required from time to time
Proactively shares knowledge across own organization
Demonstrate ability to manage details and priorities in a fast paced, intense environment in a high-tech company
Proven experience in assisting senior level executives and their teams
Exceptional communication, organization, productivity and time management skills
Self-starter; Proven ability to work independently and with minimal supervision
Responsible with sensitive and confidential information
Effectively represents company’s image in internal/external communications
Proficiency in MS Office Suite (preferably in MS 2010)
Very good communication skills
Strategic thinker and creative problem solver


Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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