Office Administrator

Job Description

Organization: Portfolio Companies
Business Unit: Postal, Parcel & Airport Logistics
Requisition Number: 241803
Primary Location: United States-California-San Francisco
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: Technical Diploma
Travel Required: No

Division Description:

Siemens Postal, Parcel & Airport Logistics LLC is a provider of logistics industry products and solutions. The business comprises a comprehensive portfolio in mail & parcel logistics and automation, airport logistics with baggage handling and air cargo, as well as service offerings supporting our customers with maintenance, operation and optimization. Our customers are airports & airlines, courier express parcel providers, the US Postal Service and commercial postal service providers.

Job Description:

Siemens Postal, Parcel & Airport Logistics is seeking an Office Administrator in support of the team located at the San Francisco Airport, International Terminal. This position requires experience and knowledge in the responsibilities as outlined.

Tasked with a wide variety of administrative duties, the Office Administrator will work alongside the Site Manager on a daily basis. Some of the responsibilities include: organizing all employee records such as training, attendance and lateness, payroll, and scheduling to meet contract requirements, ordering, maintaining stock and assigning all PPE to active contract employees, assistance with new employee paperwork and onboarding processes, managing and keeping all safety related documents up to date, maintaining a neat and functional office environment for all contract staff.
Physical requirements include, but are not limited to:
Lifting (Up to 50 pounds), bending, reaching, climbing, walking, crawling, standing, sitting, climbing stairs, speaking, sight, and/or hearing to complete the job duties.
Required Skills / Education:
• Excellent Customer Relations skills required
• Strong organizational skills including electronic and hard copy filing
• Technically competent and comfortable with computers and able to work calmly during stressful times while maintaining a pleasant and efficient demeanor.
• Basic understanding of baggage or material handling systems
• Strong knowledge of Microsoft Office software including Outlook, Excel, Word and PowerPoint.
• Strong knowledge in OSHA General Industry policies and procedures
• Networking / Hardware / Software skills preferred but not mandatory
• Ability to clearly and effectively communicate with maintenance and operational support personnel
• Ability to work under pressure while maintaining a professional presence
• Must have driver license with clean MVR.
• Ability to pass all background checks and security screenings per airport requirements.
• Experience: Two + years of office administration
• Typically, an Associate’s degree or 1-2 years of vocational technical training preferred. HS or equivalent required. 
• Qualified Applicants must be legally authorized for employment in the United States.
Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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