Project Coordinator - Building Automation/HVAC

Job Description

Organization: Smart Infrastructure
Business Unit: Regional Solutions & Services Americas
Requisition Number: 242708
Primary Location: United States-Florida-Jacksonville
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: 5%

Job Description:


Position Overview


 

This position works closely with the Operations Manager and Project Managers within Siemens Building Technologies (Building Automation, Fire/Life Safety & Electronic Security). The goal of the position is to allow Project Managers and Supervisors to focus on job execution, while ensuring implementation of our core business processes. Coordinators also act as the HUB on all projects ensuring they move smoothly through all Project Milestones, keep a focused attention on document control, project close out, and act as the alternate point of contact for customers in order to help ensure overall customer satisfaction.


At Siemens, we live and foster an ownership culture, in which every employee takes personal responsibility for our company’s success.  We trust and empower our leaders to act as owners, self-direct their teams, and innovate to succeed.  We communicate openly and honestly to learn from our failures and celebrate our successes.  We recognize individual and team achievements frequently.  We invest in our team members, offering a wide variety of internal and external development opportunities.


Who designs your future?  You do.  Working within our global company, you can design the career of your dreams.  We have more than 200 offices in 101 countries providing you the opportunity to see the world or stay in your own back yard.


Do you want to work for a company with innovating technologies that make the world a better place?  Can you see yourself learning, growing, and succeeding in this opportunity?  If so, then we’d like to meet you!



Responsibilities


 


Manage the new booking process, ensure booking package is complete. Support PM with directed duties pertaining to projects. Prepare customer training documents. Act as liaison between Customers, PMs, Specialists, Sales Executives, Engineering and the FBA Staff. Track and process billing approvals, distribution, and vendor submissions. Collect and communicate required documentation to facilitate payment. Obtain transmittals and receipts for transfers.

Create purchase requisition for Subcontractors from finalized subcontractor price & scope. Set up subcontractor in BOM,
assign network, network activity and delivery date. Monitor monthly claims to ensure Operations Manager approval, submit for processing. Verify specialist timesheet submissions for approval through month end. Assist with Month End Close for PMs. Ensure all jobs are reviewed and claims are processed in Audit Report. Review PM Milestone sheets and update Project Milestones in SAP during month close. Monitor all closed jobs; ensure all are billed 100%. Run automated TECO process at the POC level. Partner with Solutions to Service Turnover Coordinator.

Administer Financial Reporting for OMs and PMs including Good Receipts and Monthly Cost center Comparison Report.
Manage Sales to Ops and Solutions to Service Turnover, schedule weekly meetings, prepare agenda for projects to be turned over, ensure appropriate approvals. Process claims, make adjustments in SAP, provide PMs with project documentation upon completion.

Coordinate and attend Operations meetings. Coordinate Employee Satisfaction Events for the Operations Team. Manage each Divisions Travel/Training costs. Project filing. Other duties as assigned.


Required Knowledge/Skills, Education and Experience


HS diploma or equivalent required. 1-2 years of vocation/technical training or an Associate’s degree may be required.


Specialized skill training/certification may be required.


Demonstrates leading-edge or extensive knowledge in a specialty area and of tasks and responsibilities.


Typically, 2+ years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as presented above.


Strong knowledge of industry fundamentals and business operations;


Strong leadership, listening, verbal and written communication skills



Preferred Knowledge/Skills, Education and Experience


Mechanical or HVAC Background/Experience.


Construction Management Experience or related education.


Why Siemens?

Siemens is a globally diversified engineering powerhouse: an opportunity such as this one can open doors to engineering practices and businesses new to you, preparing you for a great future with potential in so many types of fields—sustainability, energy, medical technologies, to name a few—in almost any location you ever dreamed of exploring.

Competitive compensation.

Excellent health, dental, and vision plans with many options from which to choose.

All employees receive Life Insurance, Short and Long Term Disability coverage.

401k match dollar for dollar up to 6% of gross salary.

Education and tuition reimbursement programs available.

Extensive product training and professional career development.

Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, marital status, family responsibilities, pregnancy, genetic information, domestic partner status, disability, weight, height or AIDS/HIV status, protected veteran or military status, other categories protected by federal, state, or local law, and regardless of whether the qualified applicants are individuals with disabilities.


 

*LI-GEP

 



 



Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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