Team Assistant

Job Description

Organization: Smart Infrastructure
Business Unit: Regional Solutions & Services Americas
Requisition Number: 243059
Primary Location: United States-New Jersey-Mount Laurel
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: High School Diploma / (GED)
Travel Required: No

Job Description:

Position Overview


Under limited supervision, provides general administrative/secretarial support to a department or group of professionals. Requires regular use of business vocabulary and a detailed knowledge of company operations, organizational procedures and personnel.  Makes independent decisions regarding planning, organizing and scheduling of work within established guidelines.  May handle confidential material and matters.  Prepares and types drafts, articles, reports, proposals, charts and a variety of routine correspondence using appropriate PC-based software packages for word processing, presentation, database and spreadsheet applications.  Proofreads and edits drafts and final materials for appropriate and consistent format.  Compiles and analyzes information for inclusion in reports or presentation materials, prepares charts, graphs and tables as necessary. Receives and responds to routine correspondence following established procedures with management review.  Receives, screens, and routes incoming telephone calls, furnishes information when possible, and conveys messages to appropriate personnel; place calls, receive visitors, arrange appointments and maintain a calendar.  Administers department record keeping system and/or maintain various department records files in accordance with company policies and procedures.  Review requests for information and determines appropriateness of release.  Carries out special projects and assignments as requested; compiles, analyzes and prepares data for administrative reports and presentations.  Schedules conferences, meetings, and appointments; notifies attendees and makes necessary arrangements.  Receives and distributes incoming mail, assemble correspondence for mailing, receive and transmit material using fax machine and collating and assembling documents.  Monitors inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meet department office supply needs. 

 

 Responsibilities


Supports in organizing and maintaining office supplies/files.  Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties, as necessary; sorts and distributes mail, fax, make copies, files.  Drafts and edits semi-complex memos and other correspondence.  Participates in the preparation of presentations, reports, spreadsheets and other documents.  Participates in maintaining database information.

 


Required Knowledge/Skills, Education, and Experience

HS diploma or equivalent required.  Specialized skill training may be required.


Knowledge and Experience:  demonstrates basic knowledge of a specialty area.  Typically 2-5 years of successful experience in area of responsibility and successful demonstration of Key Responsibilities and Knowledge as present above. 


Qualified Applicants must be legally authorized for employment in the Unites States. Qualified Applicants will not require employer sponsored work authorization now or in the future for employment in the United States.



Preferred Knowledge/Skills, Education, and Experience


 

High School degree or equivalent required.  Vocational training or some college preferred.  A minimum of 3-5 years of secretarial and administrative experience.  Strong PC skills using software packages for work processing, presentations, spreadsheet, and databases required for data analysis, report generation, presentations and general correspondence.  Requires the ability to exercise independent judgment and basic reasoning skills.  Attention to detail a must.


*LI-WFH

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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