Administrative Assistant

Job Description

Organization: Siemens Healthineers
Business Unit: Diagnostic Imaging
Requisition Number: 243750
Primary Location: United States-Colorado-Denver
Assignment Category: Full-time regular
Experience Level: Mid level
Education Required Level: Associate's Degree / College Diploma
Travel Required: 15%

Division Description:

Siemens is a global technology powerhouse that has stood for engineering excellence, innovation, quality, reliability and internationality for more than 165 years. As a global technology company, Siemens is rigorously leveraging the advantages that this setup provides. To tap business opportunities in both new and established markets, the Company is organized in nine Divisions: Power and Gas, Wind Power and Renewables, Energy Management, Building Technologies, Mobility, Digital Factory, Process Industries and Drives, Healthineers and Financial Services.
 
With 45,000 employees Siemens Healthineers is one of the world’s largest suppliers of technology to the healthcare industry and a leader in medical imaging, laboratory diagnostics and healthcare IT. All supported by a comprehensive portfolio of clinical consulting, training, and services available across the globe and tailored to customers’ needs. So that more people can have a life that is longer, richer, and more filled with happiness.
For more information, please visit:  http://www.usa.siemens.com/healthineers


Job Description:

Position Overview

 

The Executive Administrative Assistant is a highly visible position responsible for supporting the Zone General Manager, Healthcare Sales, for the West Region. Duties will include calendar management, travel, expense management, presentation creation support and other duties as needed. This position requires a wide range of experience in providing administrative support to senior level executives, and their managers or groups.

 

Responsibilities

 

  • Providing high-level administrative and clerical support

  • Producing, proofing, and editing complex correspondences

  • Compiling and analyzing complex information for inclusion in reports and preparing presentations.

  • Processing highly confidential and critical information.

  • Maintaining filing systems, preparing and sorting mail, and pick up and distribute of information.

  • Processing forms, making copies, preparing faxes, and maintaining and ordering office supplies.

  • Providing assistance with departmental budget tracking and resolving discrepancies through research and investigation. May assist with specialized departmental tasks.

  • Act as a point of contact for facilities and IT helpdesk issues.

  • Processing expense reports and purchase requisitions and follow up on payment of reimbursements/invoices as needed.

  • Maintaining calendars, set up appointments, schedule travel arrangements, answer phones, provide information to callers, and take messages.

  • Organizing meetings, reserve conference rooms and equipment, and coordinating catering service.

  • Act as an information resource on organization policies and procedures.

  • Coordinating special projects and department activities.

 

Required Knowledge/Skills, Education, and Experience

 

  • Previous administrative assistant experience, 3+ years.

  • Ability to thrive in a fast paced, changing environment with multiple priorities.

  • Senior knowledge in Microsoft Office programs, calendar management of expense reporting.

  • Highly organized and detail oriented with ability to interface with personnel at all levels.

  • Ability to perform with only general instruction on new assignments and with minimal direction

  • HS diploma or equivalent required, 1-2 years of vocation/technical training or an Associate’s degree required.

#LI-JB1

 

 

Preferred Knowledge/Skills, Education, and Experience

 

  • 5+ years of experience at the senior or executive support level.

  • Strong Microsoft Office skills (Outlook, Word, Excel and Power Point)

  • Bachelor’s degree preferred

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, protected veteran or military status, and other categories protected by federal, state or local law.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Siemens follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.

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