Siemens Careers

Executive Assistant

Dammam, Saudi Arabia
Internal Services

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English (UK)

Job Description

 What are my responsibilities?

  • Devising and maintaining office systems, including data management, filing etc.
  • Maintaining confidentiality of all sensitive or proprietary information
  • Work closely with Senior Management and Board Level stakeholders to enhance communication throughout the business
  • Responsible for overall administrative tasks and for providing and supporting to clients or dealers/agents
  • Organizing and maintaining diaries and schedules complex appointments and meetings and ensuring their manager is well-prepared for meetings
  • Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
  • Communicating and coordinating with all departments and with all management in respect of meetings to be setup and support with regards to necessary preparation for those meetings
  • Coordinates and establishes all travel arrangements, reconciles travel and expense reports, including cash and credit card purchases
  • Screening telephone calls, enquiries and requests, and handling them when appropriate
  • Identifies and resolves more complex problems and applies problem-solving skills in order to deal with most situations
  • Prepares various presentations, reports, statistical charts and briefings
  • Provide guidance to support staff/peers, as we as colleagues on the administrative functions in the unit
  • Ensuring whilst the Manager is out of office that the office is run efficiently and smoothly

What do I need to qualify for this job?

  • The candidate needs to speak English and Arabic. (so they can liaise with local clients and HQ)
  • Need to be able to work flexible hours.
  • Previous experience in an Executive Assistant or Personal Assistant position.
  • Extensive experience in organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency.
  • Experience of supervising admin office staff and maintaining office records.
  • Has experience particularly in coordination & cooperation with the prevalent multinational environment within the Gulf Region.
  • Envision potential situations and counteracting the best outcomes, whilst maintaining confidentiality
  • Efficiently task delivery within demanding schedules and tight deadlines
  • Enhancing the communication within and between departments
  • Good literacy on computers and programs (MS Office in particular)

What do I need to know?

  • Team player
  • Results orientated
  • Able and willing to learn and train
  • Accuracy and attention to detail
  • Professional manner
  • Good communication skills
  • Analytical mind, problem solver
  • Organised through multitasking and prioritising
  • High level of integrity with ethics
  • Insistence on excellence
  • Self-motivated individual who uses initiative easily

How do I apply?

We are looking forward to receiving your on-line application. Please note: only complete application documents can be considered in the selection process.

 



Job ID: 82931

Organisation: Power Generation Services

Experience Level: Experienced Professional

Job Type: Full-time





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